WEBVTT 00:00:11.000 --> 00:00:16.000 Hey everyone, I’m Ben Schmerler and thanks for tuning into this DP Solutions Tech Tips Video. 00:00:16.000 --> 00:00:21.000 As you can probably tell, I’m not filming this in the DP Solutions studio as usual. 00:00:21.000 --> 00:00:24.000 Like many of you, I’m working from home due to current events. 00:00:24.000 --> 00:00:29.000 Given this shift, I’ve had to face the challenges of adjusting my work habits to suit a home environment. 00:00:29.000 --> 00:00:31.000 And I’m sure many of you can relate to this 00:00:32.000 --> 00:00:41.000 Fortunately, I use Microsoft Teams as part of DP Solutions’ Office 365 subscription. This helps me quickly collaborate with my colleagues and not miss a beat 00:00:41.000 --> 00:00:49.000 I think Microsoft Teams is a great tool…and any organization that uses Office 365 with the appropriate license plan has access to it. 00:00:49.000 --> 00:00:57.000 Since so many people are using Teams right now, I thought I’d show you a few useful features to help you use the product more effectively and enhance your collaboration experience. 00:00:57.000 --> 00:01:00.000 Here are four things you didn’t know you could do with Microsoft Teams. 00:01:01.000 --> 00:01:03.000 My first tip is use the Outlook button 00:01:04.000 --> 00:01:08.000 It’s incredibly easy to set up a Teams meeting by simply clicking a button. 00:01:08.000 --> 00:01:15.000 When you set up a Teams meeting, it automatically generates a link within the calendar invite for guests to click on. This will take them directly to the meeting. 00:01:15.000 --> 00:01:16.000 Here’s how you do it. 00:01:16.000 --> 00:01:21.000 In Outlook, go to your Calendar, and click New Teams Meeting instead of New Appointment. 00:01:21.000 --> 00:01:25.000 In this instance, I am going to create a meeting for me and my colleague Jill to review a blog together. 00:01:30.000 --> 00:01:37.000 A link to the teams meeting will be automatically created for you while you set up the date, time and invitees the way you would a standard Outlook invitation. 00:01:38.000 --> 00:01:47.000 One of the best parts about Teams meetings is that even people who aren’t in your organization, or who don’t use Teams at all, can participate—all they need is an internet connection and a good device. 00:01:48.000 --> 00:01:50.000 My second tip is share your screen with your team. 00:01:51.000 --> 00:01:58.000 Many people still like to use conference lines and cell phone calls to talk about things they are working on, but with Microsoft Teams there’s really no need for that. 00:01:58.000 --> 00:02:04.000 You can still have voice chat with Microsoft Teams, while at the same time working together by utilizing a screen share. 00:02:05.000 --> 00:02:10.000 To share your screen when you are in a Teams meeting, look for the button that looks like a rectangle with an upward arrow in it. 00:02:11.000 --> 00:02:12.000 That’s the screen share button. 00:02:12.000 --> 00:02:18.000 Once you click it, it will give you the option of which window, monitor or application you want to share with those in the meeting. 00:02:18.000 --> 00:02:24.000 One more click and you will switch to that application, which the audience can see now. 00:02:24.000 --> 00:02:32.000 You will know you are actively sharing your screen because the little rectangle we just clicked will now have an X inside it, indicating you are now sharing a screen. 00:02:32.000 --> 00:02:35.000 The button now is the screen share disconnect button. 00:02:36.000 --> 00:02:38.000 My third tip is work on files together. 00:02:39.000 --> 00:02:42.000 What if you just want to work on a document together rather than sharing your screen? 00:02:42.000 --> 00:02:49.000 In your chat or Teams meeting, click on the small Paperclip button, that looks just like the attachment button when you send an email. 00:02:49.000 --> 00:02:54.000 You can choose to upload a document to Teams from your computer or your OneDrive account if you use that. 00:02:54.000 --> 00:03:00.000 Navigate to the document you want to share, and then upload it by clicking the Send button in your chat. 00:03:03.000 --> 00:03:10.000 Now, if you click on the Files tab at the top of the conversation, you will see your document. 00:03:10.000 --> 00:03:15.000 You can click on the file name in the list, and that document will open in Teams directly. 00:03:15.000 --> 00:03:20.000 Here you can edit it similarly to how you would in the standard Microsoft Office application. 00:03:20.000 --> 00:03:25.000 But the big difference is that now everyone in that Teams conversation can edit the document together. 00:03:25.000 --> 00:03:30.000 In this example, my colleague Jill is collaborating with me on a blog post we are putting together. 00:03:30.000 --> 00:03:39.000 As you can see, when a person makes changes those changes are synchronized in real time, so everyone can see the results as they happen—and the changes are automatically saved. 00:03:39.000 --> 00:03:43.000 This feature has many great uses and is a good way to work together when you aren’t in the same place. 00:03:44.000 --> 00:03:48.000 My forth tip is use meeting notes to keep track. 00:03:48.000 --> 00:03:50.000 Notes are a little bit different than a chat. 00:03:50.000 --> 00:03:58.000 One you are in a Teams meeting, select More Options towards the bottom of the screen, and then click Show Meeting Notes. You may also see Start Taking Notes. 00:03:58.000 --> 00:04:04.000 Once either option is selected, an area slides in from the right where you can start typing notes for the meeting. 00:04:06.000 --> 00:04:10.000 You can even add a new section to the notes if your conversation shifts and you need that level of organization. 00:04:10.000 --> 00:04:16.000 When the meeting is done, you’ll be able to go back to that Teams conversation from the meeting, access and edit your notes. 00:04:16.000 --> 00:04:21.000 All you have to do is click back on the meeting conversation on the left, and all of your documents are still there, 00:04:21.000 --> 00:04:28.000 …and all of your documents and notes are still there. 00:04:28.000 --> 00:04:30.000 You can see why this is such a useful function of Microsoft Teams. 00:04:31.000 --> 00:04:34.000 Do you have any favorite tips & tricks for Teams that I didn’t mention? 00:04:34.000 --> 00:04:38.000 If so, let me know in the comments section. I’d love to see them! 00:04:38.000 --> 00:04:42.000 As always, please feel free to reach out to me with any questions, comments, or feedback. 00:04:43.000 --> 00:04:46.000 Thanks for watching! I hope everyone is staying safe and healthy. 00:04:46.000 --> 00:04:48.000 Until next time, stay vigilant my friends!